Licensing & Consumption Review
Clarify which Microsoft licenses and Azure services are assigned, used, underused, or approaching renewal so decisions are based on evidence rather than assumptions.
Can you defend every renewal and cloud commitment?
This review is for CIOs, IT and finance leaders, Microsoft 365 administrators, Azure platform owners, procurement teams, and service owners before a renewal, true-up, merger, workforce change, Copilot rollout, commitment purchase, or budget reset. It is useful when license assignment is inconsistent, usage data is fragmented, inactive accounts retain paid entitlements, add-ons have unclear adoption, Azure commitments are underused, or business owners cannot explain demand.
We review available and assigned Microsoft 365 licenses, enabled service plans, group-based assignment, assignment errors, selected service usage reports, inactive and departed-user processes, add-ons such as Microsoft 365 Copilot and eligible security or compliance products, renewal quantities and contract constraints supplied by the customer, Azure billing scopes and subscriptions, consumption trends, reservations, Azure savings plans for compute, Azure Hybrid Benefit, Marketplace charges, budgets, tags, and ownership. Final licensing decisions remain subject to Microsoft terms and the customer’s licensing provider or legal and procurement review.
You receive a Licensing and Consumption Review Report, entitlement and assignment inventory, usage-evidence matrix, renewal and commitment decision register, ownership gaps, optimization candidates with validation conditions, risk and dependency notes, and a 90-day action plan. Sample findings may include purchased seats without assignment, paid licenses on inactive accounts, service plans enabled without a business requirement, group-assignment errors, Copilot licenses without adoption evidence, overlapping capabilities, unowned subscriptions, or commitments with low utilization. Recommendations identify candidates for validation; licenses are not removed automatically.
Our process
Turn licensing and consumption data into clear decisions
We trace selected licenses and cloud charges from purchase or billing scope through assignment, eligibility, usage evidence, business owner, renewal decision, and operational control. We separate administrative cleanup from contract, security, retention, or business decisions that require validation before any license or service is changed. A focused review typically takes two to three weeks after data and contract context are available. Participants usually include an IT or finance sponsor, Microsoft 365 license administrator, Azure billing owner, procurement or licensing representative, identity administrator, and relevant service or adoption owners.
Review licensing position
We reconcile tenant license inventory, assigned and unassigned quantities, service-plan status, group-based licensing, errors, inactive users, joiner-mover-leaver workflows, and customer-supplied renewal and agreement data. Inputs include admin-center exports, procurement records, renewal dates, license assignment rules, workforce plans, and designated service owners.
Licensing review
Analyze Azure consumption
We review Azure billing scopes, subscriptions, resource ownership, major cost trends, budgets, alerts, tags, reservations, savings plans, Hybrid Benefit, Marketplace charges, and commitment utilization. This is a consumption and ownership review; workload rightsizing remains part of the dedicated FinOps assessment when deeper engineering analysis is needed.
Consumption
Find optimization opportunities
We compare entitlement, assignment, usage signals, role or job need, security and compliance dependencies, contract constraints, and adoption plans. Candidates may include reclaiming or reassigning seats, correcting service plans, resolving group errors, improving Copilot adoption, or reviewing duplicate capabilities, but each change requires owner approval and impact validation.
Optimization
Create action plan
We rank cleanup, renewal, adoption, ownership, and commitment actions by value, evidence quality, risk, deadline, effort, and dependency. The plan names decision owners, required validation, procurement or licensing-provider questions, and a repeatable review cadence. Follow-on work may include assignment cleanup, group-based licensing remediation, Copilot adoption planning, renewal preparation, Azure commitment governance, cost allocation improvements, or an ongoing licensing and consumption review cadence.
Action plan